Partners in Planning Financial Services Ltd. Complaint Handling Procedures

PIPFS has procedures in place to handle complaints in a fair and prompt manner. This is a summary of those procedures, which we provide to new clients and to persons who have filed a complaint. This summary is posted on our website. New clients and those who submit a complaint are provided with a copy of the Client Complaint Information Form (CCIF) which provides information for options that complainants have when making a complaint.

How Complaints Can Be Filed

1. Complainants may first contact the Advisor in question, to see if the issue can be easily explained or resolved.
2. Complaints may be directed to the Chief Compliance Officer Carol Krienke.
   Carol Krienke can be contacted by letter sent to our firm address, or by email; This e-mail address is being protected from spambots. You need JavaScript enabled to view it or by phone (306)347-4456.

How Complaints are Handled

We will send you an initial acknowledgement and response within (5) five business days of receiving your complaint. We will also send you a copy of our Client Complaint Information Form.

We will investigate your complaint and look at all the information and documentation necessary. We may need to contact you for additional information and assistance is available if required for any reason. We will usually complete this process within 90 days or less and send you a written resolution response unless the case is very complicated and we are waiting for additional information.

If you are not satisfied with our response, a complaint can also be filed with:

1. Mutual Fund Dealers Association of Canada (MFDA):  investigates complaints about mutual fund dealers and their Advisors and takes enforcement action where appropriate. There is no cost to clients to submit a complaint to the MFDA.
   • 
     121 King Street West, Suite 1000
     Toronto, ON M5H 3T9
     Call: 416 361-6332
     Toll Free: 1-888-466-6332 (Option #2)
     Fax: 416-361-9073
     Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
     Visit: www.mfda.ca
   •  
2. Ombudsman for Banking Services & Investment (OBSI): independent from the MFDA, government and the financial services industry. OBSI provides an independent and impartial process for the investigation and resolution of complaints about the provision of financial services to clients.
   • 
     401 Bay Street, Suite 1505
     P.O. Box 5
     Toronto, Ontario M5H 2Y4
     Call:  1.888.451.4519   
     Fax: 1.888.422.2865   
     Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it
     Visit: www.obsi.ca

       3.  You may also wish to retain a lawyer to assist with your complaint.

Settlements

Complainants may be required to sign releases or waivers for financial settlements offered and please be advised that our Advisors cannot enter into a private settlement without written consent of the firm.

Clients and complainants may contact us at any time to provide additional information or for updates on their complaint, by contacting our Chief Compliance Officer, Carol Krienke.

Privacy

If you have a complaint about the treatment of your personal information, you may also contact Gary Legault at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or the Office of the Privacy Commissioner of Canada at phone number: 1-800-282-1376. Their website is www.privcom.gc.ca if you would like more details.